WPS Office provides a intuitive and efficient mail merge feature that enables individuals and businesses to send personalized bulk emails using nothing more than built-in tools. Whether you’re sharing updates, announcements, flyers, or campaign materials to a large audience, the mail merge function automatically inserts individual details like names, addresses, and other custom fields into each email. This not only saves time but also reduces the risk of manual errors that commonly occur when copy-pasting content repeatedly.

To begin using the mail merge feature in WPS Office, you first need to organize your recipient list. This is typically a structured CSV or XLSX document where every row holds a unique recipient’s details. Each row corresponds to a single recipient. Ensure that your data is precise, consistent, and devoid of redundancies, as these will be replicated in every email sent. Save the file in a commonly supported file type for seamless integration in the next step.

Next, open WPS Writer and build the message structure. This is where you formulate the body of your communication. Start by writing the body of your email as you would normally, including bracketed markers for dynamic fields. For example, you might write Hi First Name, and then continue with the rest of your message. These markers will dynamically pull in your contact info. Use clear and consistent labels for your fields so you can easily match them later.

Once your template is ready, navigate to the Mailings tab in the toolbar. From there, select Initiate Bulk Email Mode. This tells WPS Office that you intend to send out emails rather than printed letters or labels. Then click on Pick Recipients and Load from File. Browse to the location where you saved your spreadsheet and open it. WPS will prompt you to pick the active tab with your contacts. Choose the correct one and confirm.

Now you are ready to embed personalized data tags. Place your cursor where you want a personalized detail to appear, such as after Dear, and then click on Insert Merge Field. A menu displays all headers from your dataset. Select the appropriate field, such as Contact First Name, and it will be inserted into your document as First Name. Repeat this step for any other fields you want to include, such as Organization or Address.

After inserting all necessary fields, review the personalized emails by clicking on View Sample Emails. This allows you to navigate between contacts to inspect rendered content. Take this opportunity to inspect alignment, missing data, or inconsistent styling. If something looks off, go back and adjust the placeholder structure or the spreadsheet.

When you are satisfied with the preview, proceed to complete the merge. Click on Finish and Merge, then select Send Email Messages. A dialog box will appear asking you to set the address field, heading, and encoding option. Make sure the target field points to the email address data. Enter a engaging headline designed to boost open rates. Choose whether you want the email to be sent in formatted HTML, simple text, or RTF, depending on your needs.

Finally, validate all options before proceeding. WPS Office will then use your established email program to transmit customized content. Depending on the volume of recipients and network speed, this process may take several minutes. You will receive a notification once all emails have been sent.

It is important to note that WPS Office does not send emails directly from its own server. Instead, it relies on your installed email application like Outlook, wps官网 Apple Mail, or Thunderbird. Make sure your email client is correctly authenticated with your login details. And that you have enough throughput to avoid spam flags to avoid being marked as suspicious activity.

To maintain professionalism and compliance, always ensure you have consent from recipients before sending bulk emails. Include an one-click cancellation button and adhere to relevant legislation governing electronic communication. Testing your mail merge with a small group before launching to your full list can help prevent costly mistakes before going live.

Using WPS Office’s mail merge feature for bulk emails transforms what could be a tedious, time-consuming task into a smooth, automated workflow. It empowers startups, teachers, charities, and freelancers to communicate effectively at scale while maintaining a personal touch. With its clean layout and smooth interaction across tools, WPS Office provides a dependable and easy-to-use platform for anyone looking to send personalized bulk messages with ease.